Administrative Assistant

ABOUT THE ROLE
The Administrative Assistant provides essential support to multiple senior leaders across various departments including the Head of HR and the Head of Health and Safety, by managing a variety of administrative and coordination tasks that enable them to focus on their strategic responsibilities.  This role ensures smooth day-to-day operations through effective calendar management, meeting coordination, document preparation, and communication support.  Key deliverables include organized schedules, accurate documentation, timely follow-ups, and efficient handling of internal processes, all contributing to improved productivity and team effectiveness. 

WHAT YOU’LL ACCOMPLISH

• Coordinate and manage calendars to ensure efficient use of leaders’ time and minimize scheduling conflicts. 
• Prepare agendas, meeting materials, and follow-up notes to support productive meetings and clear action tracking. 
• Organize travel arrangements and itineraries to ensure smooth and cost-effective business travel. 
• Draft, format, and edit documents, presentations, and reports to support leadership communication and decision-making. 
• Submit and track expense reports, purchase orders, and administrative forms accurately and on time. 
• Facilitate communication and coordination between supported leaders and other departments or external contacts. 
• Maintain organized digital and physical files to ensure easy access to accurate and up-to-date information. 
• Proactively track and follow up on delegated tasks and key deadlines to ensure timely completion. 
• Support team events, recognition efforts, and internal communications to promote a positive and organized work environment. 
• Work collaboratively with Executive Assistants to provide necessary support. 
• Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviours

WHAT WE’RE LOOKING FOR

• Post-secondary education, preferably a degree or diploma in a related field. 
• Advanced proficiency in Google suite of products and virtual meeting platforms (ie Zoom). 
• A minimum of 2 years of administrative or office support experience, ideally supporting multiple managers or departments. 
• Experience with travel arrangements and expense reporting. 
• Exceptional organizational and time management skills, with a strong ability to prioritize tasks and meet deadlines. 
• Excellent written and verbal communication skills, with a professional and polished demeanor. 
• Strong attention to detail and accuracy. 
• Ability to exercise discretion and maintain confidentiality. 
• Proactive and resourceful problem-solving skills. 
• Ability to work independently and as part of a team, and in a fast paced environment.

Additional Requirements:

• Successful candidates must adhere to all safety protocols and proper use of Holcim approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests. 

WHAT WE OFFER

• Flexible Health & Dental benefits coverage for you and your dependents, effective day one.
• A generous Pension Plan designed to support you through various stages of your career and life.
• Access to voluntary programs like RRSP and TFSA for future financial planning.
• Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges.
• Easy access to mental health and well-being support.
• Service recognition awards to celebrate your contributions.
• Perks & discounts on a variety of products and services.
• Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities.
• Financial support for new parents beyond statutory benefits.
• An inclusive and welcoming environment where everyone can be themselves.
• A collaborative work culture in a supportive and team-oriented work environment
• Company-provided personal protective equipment ensuring your safety and comfort on the job.
• A flexible work schedule to help you balance professional and personal responsibilities.

We thank you for your interest. Please note that this posting is for an existing vacancy, and only candidates selected for an interview will be contacted.  Lafarge is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.

Lafarge Canada Inc. welcomes and encourages applications from people with disabilities. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request for candidates taking part in all aspects of the selection process.